Monmouth U3A (henceforth known as we or us) treats your privacy rights seriously. This Privacy Policy sets out the basis on which we collect and use personal data about you.

Who is responsible for the data we collect about you

We are the data controller for the purposes of data protection law, in respect of your personal data collected and used by us.

The personal data we collect about you

When you join Monmouth U3A you will be asked to provide certain information. This includes:
• your name
• home address
• email address
• telephone number
All the information collected is obtained directly from you. This is usually at the point of your initial registration. The information will be collected via membership forms or online contact forms. The lawful basis for collecting and storing your information is due to the contractual relationship that you, as a member, have with the Monmouth U3A. In order to inform you about the groups, activities and events that you can access as a member we need to store and process a certain amount of personal data.

How we will use it

We use your personal information:
• To provide our U3A activities and services to you
• For administration, planning and management of our U3A
• To communicate with you about your group activities
• To monitor, develop and improve the provision of our U3A activity
• For delivery of the Trust publication – Third Age Matters (to those who have subscribed)
Your membership data is stored on a secure, password protected database.
We will send you messages by email, post, other digital methods and telephone to advise you of U3A activities.
Sometimes photographs may be included in the annual magazine or the Monmouth U3A website and members will be asked for consent. A member may at any time withdraw their consent by contacting

Who we may disclose it to

We may disclose information about you, including your personal information
• Internally – to committee members and group conveners – as required to facilitate your participation in our U3A activities

• Externally – for products or services such as direct mailing for Third Age Trust and Monmouth U3A publications.

• If we have a statutory duty to disclose it for legal and/or regulatory reasons. In this instance we will seek to obtain your consent. Information would be shared without consent where there were serious safety concerns and it was felt to be in your or the U3As best interests to disclose information

Retention of Your Information

Personal information is retained for a maximum of 15 months or until membership is renewed. Information giving Monmouth U3A permission to claim Gift Aid is retained for 7 years as required by HMRC.


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If you are uncomfortable with the use of cookies, you can disable them on your computer by changing the settings in the preferences or options menu in your browser (see below).

Google Analytics
We use Google Analytics to allow us to look at really useful data about the visitors we have had to our website. Google Analytics also uses cookies, to learn more see: google privacy policy

Managing Cookies

For information on how to manage your cookie settings please follow the link for your browser:

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For other browsers and mobile devices we recommend you use a search engine and enter “how to change cookie settings in [browser/device name]”.

Your rights and choices in relation to your personal data

To ensure the information we hold is accurate and up to date, members need to inform the U3A as to any changes to their personal information. You can do this by e-mail: or write to the membership secretary. On an annual basis you will have the opportunity to update your information, as required, via the membership renewal process.
If you have any questions regarding this Privacy Policy or your rights with respect to your personal data, please contact us by e-mail: or write to the membership secretary.

Changes to our Policy

We may update or amend our Privacy Policy from time to time, and changes will be notified to members through the monthly bulletin and posted on the website.

Accessibility at Bridges Centre

Members’ monthly meetings are held at Bridges Community Centre, Drybridge Park. Some group meetings and activities also take place at Bridges. Off street parking is available here outside the building, and disabled parking is adjacent to the building entrance. There are no external steps or slopes, and the entrance doors are automatic. The ground floor is fully accessible and level throughout, and there is space for wheelchairs. There is a lift to the first floor, and accessible toilets on both floors. There is a hearing induction system in the Agincourt room where the monthly meetings are held.

Accessibility at Ty Price

Some group activities and meetings are held at Ty Price, St Thomas Community Hall, St Thomas’s Square. There is no off street parking here. The approach on foot is a gentle slope to double entrance doors. The ground floor of the building is fully accessible and there is a disabled toilet. The stairs to the first floor are wide and well-lit with a handrail on both sides, but there is no lift. There is a hearing induction system on the ground floor.